Expert Q&A: Budgeting for Your Workplace Fit-Out
- Lynsey Woods
- Apr 7
- 2 min read
Insights from PALM Projects Founder, Matt Woods, and Senior Project Manager, Kim Seeto.
Budgeting for a workplace fit-out is a balancing act — ensuring design aspirations align with financial realities. To help navigate this, we’ve enlisted two of PALM Projects’ experts:
✅ Matt Woods, our design and strategy lead, focuses on creating high-impact spaces that maximise investment.
✅ Kim Seeto, our project management specialist, ensures projects stay on budget and on time.
Q&A with Matt & Kim.
1. What’s the biggest mistake businesses make when budgeting for a fit-out?
Matt: "One of the biggest mistakes is undervaluing the design phase. A well-planned design ensures you get the most out of every dollar spent, reducing costly changes later."
Kim: "I often see budgets being set without contingency planning. Unexpected costs arise, so having a buffer—typically 10-15% — is crucial."
2. How can businesses maximise their investment in a fit-out?
Matt: "Prioritise flexibility and longevity. Invest in quality where it matters, like durable finishes and adaptable layouts, rather than over-customising elements that might not add long-term value."
Kim: "Get your cost planning done early. Engaging a project manager from the outset ensures financial efficiency, avoiding surprises down the track."
3. What are common budget overruns, and how do you prevent them?
Kim: "Scope creep is a major issue — additional requests mid-project can add up quickly. Having a clear plan from day one helps prevent these costs from spiraling."
Matt: "Design revisions after construction has started can be a budget killer. Working with an experienced design and construction team early ensures feasibility before work begins."
4. How should businesses budget for the future—sustainability, climate change, and emerging tech?
Matt: "Sustainability isn't just about environmental responsibility —it’s a financial strategy. Energy-efficient materials, smart lighting, and sustainable design choices reduce long-term operational costs while enhancing your brand’s reputation."
Kim: "AI and smart tech integrations are becoming essential in workplaces. While they might seem like an upfront expense, automation, energy tracking, and predictive maintenance reduce long-term costs and keep spaces future-ready."
Matt: "Climate-resilient materials and flexible spaces also help businesses adapt to evolving needs. Investing in sustainability now saves money down the line."
Final Thoughts & Next Steps
A successful fit-out is one where design and cost control work hand in hand. With the right planning, expertise, and foresight, you can achieve a space that meets both your vision and financial expectations.
Need Help Budgeting? Download Our Cost Guide
Not sure where to start? Our Workplace Fit-Out Cost Guide breaks down key budgeting considerations, from material costs to sustainability investments and tech integrations.
💡 Plan with confidence and maximise every dollar with the PALM Projects Cost Guide. Download now 👉
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